Summer Prep - imageThe summer is always a busy time for the AV industry; it’s the time when the highest proportion of installations takes place, especially into education establishments.

In order to ensure smooth execution of multiple installs, it is necessary to preplan projects and ensure that efficient organisation is in place.

Project Managers are the key to this; they are the glue between the proposed project and the installation that is carried out. And it’s at busy times that effective project management is more important than ever.

Here’s our project management team’s guide to helping your integrator do a great job for you during a busy install season:-

  • Involve your integrator as early as possible – engagement in the first stages of the project really helps your integrator offer best value by spotting potential challenges right at the start
  • Don’t forget to involve your internal management too – we recommend a 3 tiered project check process
  • Make sure there is a strong commissioning team in place
  • Integrators need to submerge their project manager in the project – no detail is too small for them to know about
  • Conduct a risk workshop well ahead of the planned project. This will identify events that might cause delays, anything from major sporting events to staff summer holidays
  • Agree the project plan with everyone involved so that the whole team has a clear vision of the project and is committed to making it happen

A good project manager really keeps the installation running smoothly. They will clarify the schedule right at the start, from creating the project plan through to coordinating with external trades, and everything in-between. And they will be flexible to manage changes to the schedule and communicate the implications within agreed timescales.

Expect your Project Manager to handle areas such as:-

  • The coordination of all AV activities with all parties
  • Being the main point of contact for the duration of the project
  • Production of Risk Assessments and Method Statements
  • Production of CAD drawings
  • Integration of a Project Time Line Gantt chart into the main project
  • Compilation of User Guides and Manuals
  • Commissioning and handover of the project
  • Following PRINCE 2 processes

Reflex has sought feedback from clients and structured our departments to support business demands and be able to respond effectively to a summer peak. The team is now six strong, including a returner to Reflex, Paul Stevens, and new Project Manager Adrian McDowall whom you can meet here.

What’s your experience of summer installations? What tips do you have to help them run smoothly? Join in the debate by commenting below, or join our discussion on LinkedIn or Twitter.