TWI – Integration of high AV facilities in boardroom, lecture theatres and break-out Rooms in new building

Reflex manages extensive and adaptable audio visual programme for TWI’s new facilities

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Large Boardroom

TWI is an independent international research and technology organisation, delivering advice and advances in materials engineering and joining technologies. Its experts are responsible for establishing world standards, developing new techniques, applying skill in test technologies and optimising conditions for safety. Operating from 5 UK and 12 international laboratories, TWI also ensures greater competency in industry through training and professional qualification. Among its group organisations is the new National Structural Integrity Research Centre – an industry-led postgraduate education base for research and innovation.

Based at Granta Park, Cambridge, TWI has recently completed an extension of its facilities, with three new multifaceted buildings. It commissioned Reflex to handle the audio visual requirements or 20 new training rooms, 9 meeting rooms, 2 lecture theatres and a boardroom within the complex.

AV Solution
AV Solution

Break out rooms

Reflex developed a specification that met each room’s needs. Installed within the smaller meeting rooms were installed Sony wall mounted large format displays, along with Extron distribution, switching and control systems. Cabling, to allow for future video conferencing development, is also in place. Mostly used as break out rooms from larger events, these rooms are also suitable for high-profile project meetings.

In the other locations, display requirements are handled by Sony laser projectors, specified for their long life and negligible servicing needs, along with a DNP Supernova One screen to minimise the impact of the bright room environments.

Lecture theatres

Two flexible lecture theatre spaces are divisible into two rooms and contain two Sony projectors. These spaces have the flexibility to be used as one large conference room, accommodating 250 – 300 people theatre style, as a smaller single event meeting space with breakout area, or as two totally independent rooms.

Lecture recording and streaming via a Diamond HD PTZ camera and Matrox Monard HD streaming device is available in these rooms. Used by TWI to deliver remote lectures to its industrial members, for example, at steel works around the country, it also allows for remote training as part of its ‘Virtual Academy’.

Large boardroom

The large boardroom is reserved for internal use. Used by the Executive Board, for governance meetings and by TWI’s professional members, including their Professional Membership Board, it is specified to a high standard with Cisco video conferencing solutions along with Extron switching, distribution and control, and an audio system including a hearing loop.

Challenges on the project

The new building has been constructed to allow for a considerable amount of movement. This resulted in the ceiling mounted projectors shaking, causing the projected image to move. The issue was resolved with the use of dampeners to absorb the vibrations.


The newly appointed rooms are so highly occupied that Reflex has to schedule well ahead to carry out maintenance under the contract that TWI has taken out with them. The dual space lecture theatres are in demand from other residents of the technology park, including international companies, large charities and colleges for global meetings, streaming conferences, and lecture capture – so creating a new revenue stream for the organisation.

According to Maurice Whittaker, IT Group Manager “Our new facilities, with the technology solutions devised and installed by Reflex, provide incredibly flexible spaces for all types of training sessions and conferences, adaptable for both small and large groups.  Reflex really listened to our requirements, with the result that the technology is focused entirely around the users and their needs.”

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Reflex manages extensive and adaptable audio visual programme for TWI’s new facilities.