14 Zoom features to improve your daily meeting experience

You’ve probably become very familiar with online video conferencing software over the last year, but how well do you really know the technology and features available to you?

We’ve collated 14 top features in Zoom which we think will improve your meeting experience and help to create a great first impression:

1. Up-date your Zoom software

2. Adjust your video for low light

3. Touch up your features

4. Filters- adjusting your lip shade

5. Suppress background noise

6. Sharing multiple screens simultaneously

7. Reactions

8. Reaction skin tone

9. Change your background

10. Display or remove participant names on the video

11. Keyboard shortcuts

12. Meeting polls

13. Messaging through Zoom

14. Annotate on a shared screen or whiteboard


1. Update your Zoom software

Zoom regularly updates its software, so check that you have the latest version by checking for updates.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Check for Updates

Tip: do this once a week


2. Adjust your video for low light

You have significant control over your camera settings in Zoom. You can select a HD setting, mirror your video, or adjust your video for low light.

How to use this feature:

a) Zoom desktop app

c) Settings

d) Video

e) Check the Adjust for low light box


3. Touch up your appearance

If you’re feeling a little rough, or you’d just like a little touch up to look better on video, then you should try out this feature. It acts as a digital filter to make your features look smoother.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) Video

e) Check the Touch up my appearance box

f) Move the arrow to choose your preferred setting


4. Studio Effects- adjusting your lip shade

As well as touching up your appearance you also have the option to adjust your lip colour shade. It can be difficult to keep the filter in place if you are moving around and talking, but if you’re listening to a talk then this can look quite good.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) Background & Filters

e) Select the Studio Effects

Top Tip: Other effects can be used for comedy including eyebrows, moustache, and beard additions.


5. Suppress background noise

Zoom automatically does this, but sometimes during a call you may have background noises that are more distracting and louder than others. You can choose to suppress extra noise by manually selecting your preferred setting.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) Audio

e) Tick your preferred option:

    Medium– reduces noise in standard environments such as fans and pens tapping.

    High– eliminates loud background noises, including dogs barking, and keyboard tapping


6. Sharing multiple screens simultaneously

How to use feature:

a) Zoom desktop app

b) In a meeting select the little arrow on the right of your Share Screen

c) Select the Multiple participants can share simultaneously

How to use this feature:

a) Zoom desktop app

b) Click Share Screen

c) Select what you want to share. Multiple people can share their screens simultaneously. This is useful for creating more engaging meetings.

For more information: https://support.zoom.us/hc/en-us/articles/115000424286-Sharing-multiple-screens-simultaneously


7. Reactions

Reactions create more engaging meetings by providing a non-verbal way to interact with others.

How to use this feature:

a) Zoom desktop app

b) When you are in a meeting you can select the Reactions option in the control bar

Top Tip:

Reactions include: Clapping, Thumbs up, Raise your hand, along with hundreds of other emojis which can be accessed via the three dots on the right.


8. Reaction skin tone

In Zoom you have the chance to provide non-verbal feedback by including clapping and giving a thumbs up. You have the option to change the skin tone used in these emojis. It helps to make your response more personal.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) General

e) Select your preferred reaction skin tone


9. Change your background 

This is a great feature to hide a messy background, give yourself a professional background, or add a background that can be used as a talking point.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) Background & Filters

e) Select a background or select the + button to add your own design

Top tip: If you are uploading your own background it needs to have a minimum resolution of 1280 x 720 px


10. How to remove participant names

You can choose to remove participant names, if you find them distracting. This is useful for meetings where you know all the participants.

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) Video

e) Tick or untick the box Always display participant names on their video, depending on if you want to add or remove the names


11. Keyboard shortcuts

Keyboard shortcuts can be very useful to help speed up actions that you regularly do. You can select which shortcuts are enabled under your Zoom settings. For example, if you regularly share your screen for meetings, you can choose to enable this shortcut (ALT + S).

How to use this feature:

a) Zoom desktop app

b) Profile

c) Settings

d) Keyboard shortcuts

e) Select which settings you want to be enabled.

For further information: https://support.zoom.us/hc/en-us/articles/205683899-hot-keys-and-keyboard-for-zoom


12. Meeting polls

Another way to make meetings and talks more engaging is to ask your participants questions during your talk. You can also use this as an opportunity to improve your talk, or collect data from your participants by asking them to complete a poll after your talk.

How to check this feature is enabled: 

a) Zoom web portal

b) Settings

c) Meeting tab

d) Under In Meeting (Basic), check Meeting Polls/Quizzes is enabled

For detailed instructions on creating, using, and getting data for your polls, see:

For more information: https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings


13. Chat

As well as the chat function within a meeting you have the option to chat with people outside a meeting. You can use this if you have any quick items that you would like to check with them.

How to use this feature:

a) Zoom desktop app

b) Chat tab

c) Select someone who you want to message

d) Start typing your messages in the box at the bottom you’re your screen

For more information: https://support.zoom.us/hc/en-us/articles/115004789183-Replying-and-managing-chat-messages


14. Annotate on a shared screen or whiteboard

This is a great collaboration tool. Use it to help point out information or demonstrate points that you are trying to make.

How to check this feature is enabled:

a) Zoom web portal

b) Settings

c) Meeting tab

d) Under In Meeting (Basic), check Annotation is enabled

For more guidance on using this feature and saving your annotations, see:

https://support.zoom.us/hc/en-us/articles/115005706806-Using%20annotation-tools-on-a


Summary

Zoom has a lot of features that you can use to make your meeting experience engaging and personalised.

The 14 features listed above are a select few but the key ones to consider are:

· Touch up your features

· Screen sharing

· Reactions

· Change your background

· Meeting polls

· Annotate

Try out these features and let us know which ones are your favourites, or if we’ve missed any that you think we should include.

Enjoy!

Menu